RIVER VALE BOARD OF EDUCATION
REGULAR
SESSION MEETING
Holdrum
School Cafeteria
Tuesday,
June 25, 2002
-
MINUTES-
Vice President Eaton called the meeting to order at 7:00 P.M. in accordance with the Open Public Meetings Act, Chapter 231, the Laws of 1975, that public notice has been made at least 48 hours in advance, public notice was posted at the Board of Education, notice was sent to all officially designated newspapers, and notice was filed with the Township Clerk.
MEMBERS
PRESENT: Mr. William Ellis, Mrs.
Joanne Venino, Mrs. Lorraine Waldes,
Mr. Dave Zornow, Mrs. Sheryl Eaton
ABSENT: Mr. Oliver Fuchs arrived at 7:03 P.M.
Mr. Bert Ammerman
ALSO PRESENT: Dr. Frank Alvarez, Superintendent
Mr. Michael Rinderknecht, Business Administrator
The Board and
members of the public saluted the flag.
SPECIAL RECOGNITION
Dr. Alvarez
explained rationale for the 2002 Golden Heart Award. Dr. Alvarez spoke about
this year’s recipient, Cathy Thomas.
Dr. Alvarez spoke about her numerous accomplishments and commended her
as an individual who has done a great service to the town and school district.
Cathy Thomas spoke and thanked the Board for the award. Mr. Ellis also
complimented Cathy Thomas.
SPECIAL PRESENTATION
Dr. Alvarez spoke
about the Class Size Reduction Grant. The district received $15,190.00 for the
2001/2002 school year. The funds were used for professional development
activities related to higher level thinking skills and educational technology.
BOARD PRESIDENT’S REPORT
Mrs. Eaton reported that
the Building Referendum project started.
SUPERINTENDENT OF SCHOOLS’ REPORT
Dr. Alvarez spoke about the construction project and hopes most of the
work will be completed by the deadline date of August 16th.
Dr. Alvarez spoke about the smooth closing of school and the graduation ceremony
at Holdrum.
Dr. Alvarez reported that the Pascack Valley Schools distributed a
newsletter. Dr. Alvarez spoke about the proposal regarding a flight area
network, which will be discussed at the Board Retreat.
Meeting opened to public comments on agenda items at 7:13
P.M.
Robin See, 399 Rivervale Road, expressed her concerns regarding the construction along the north side of Holdrum School affecting her property. Mrs. See indicated it is now a privacy issue for her and other neighbors. She would like the Board to do something about this issue. Mrs. See has spoken with Mr. Rinderknecht to discuss other options. Mrs. See complimented the current custodial staff. Mrs. See also commented that the project plans filed at Town Hall in May of 2002 that reflect changes in the original project plans that were voted on in December of 2000. Board members asked questions. Dr. Alvarez indicated that the Board is willing to work with Mrs. See on this issue, which was deferred to the Buildings and Grounds Committee. Mr. Zornow invited Mrs. See to attend the Buildings and Grounds committee meeting tomorrow, June 26th. Mrs. See is also concerned about the evergreens and the outside lights shining from the building all night.
Meeting closed to public comments on agenda items at 7:32 P.M.
G1. RESOLUTION BY__Mrs. Eaton____SECONDED
BY__Mr. Zornow_____
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board approves the minutes of the following Board of Education Meetings:
May 15, 2002 Special Public Session
May 21, 2002 Work Session and Closed Session
May 28, 2002 Regular Session and Closed Session
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G2. RESOLUTION BY__Mrs. Eaton____SECONDED
BY__Mr. Zornow______
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board accepts a $200.00 donation from Mr. Mike Ratner towards start up costs for the district’s new pre-school handicapped program for the 2002/2003 school year.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G3. RESOLUTION BY___Mrs. Eaton___SECONDED
BY___Mr. Zornow_____
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board approves the Bilingual/ESL Three-Year Program Plan for the 2002-2005 school years.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G4. RESOLUTION BY___Mrs. Eaton___SECONDED
BY__Mr. Zornow_____
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board approves the 192/193 Service Agreement for services to non-public schools for the 2002/2003 school year as follows:
WHEREAS, the LEA
is a body corporate organized under the laws of the State of New Jersey
pursuant to N.J. S.A. 18A: 10-1.
WHEREAS, the
BCSSSD is a body corporate organized under the laws of the State of New Jersey
pursuant to N.J. S.A. 18A:46-29.
WHEREAS, the LEA
is required by law to provide remedial and auxiliary services to eligible
students attending non-public schools within the public school district served
by the LEA. N.J.S.A.18A:46-19.1, et seq. (Laws of 1977, Chapter 193); N.J.S.A.
18A:46A-1, et seq. (Laws of 1977, Chapter 192).
WHEREAS, the LEA
is empowered by law to contract with another agency to provide the remedial and
auxiliary services required under Chapters 192 and 193 of the Laws of 1977
pursuant to N. J. S. A. 18A:46-9.7 and N.J.S.A.18A:46A-7.
WHEREAS, the
BCSSSD is empowered by law to contract with the LEA to provide the remedial and
auxiliary services herein referenced pursuant to N.J.S.A. 18A:46-19.7 and
N.J.S.A.18A:46A-7.
WHEREAS, the LEA
and the BCSSSD hereby agree that the BCSSSD will provide those remedial and
auxiliary services set forth in N.J. S.A. 18A:46-9.1 et seq., and N.J. S.A.
18A:46A-1, et seq., which services shall be limited to examination,
classification, speech correction, as well as the instruction, evaluation, and
the necessary equipment, supplies, administration and supervision inherent in
providing English as a second language instruction, supplemental instruction,
home instruction, and compensatory education instruction, as appropriate, to
eligible students attending non-public schools within the public school
district for which the LEA is responsible.
1. The remedial
and auxiliary services provided in accordance with this Agreement are those
services provided to eligible pupils attending eligible non-public schools
located within the local district for which the LEA is responsible.
2. The remedial
and auxiliary services to be provided in accordance with this Agreement will be
provided only to those pupils who would be eligible for such services if they
were enrolled in the public schools of this State.
3. The Services
to be provided by BCSSSD shall be those services checked below:
Compensatory
Education
English as a Second Language
Home
Instruction
Examination
& Classification Annual Review
Speech
Correction
Supplemental
Instruction
Maintenance
/ Vehicular Classrooms
4. BCSSSD will
offer each non-public school served by this Agreement up to the following
maximum time allotments of service.
Compensatory
Education Up to one (1) 40 minute
period per week*
English as
a Second Language Up to one (1) 40
minute period per week* Examination & Classification
All services deemed necessary by the Basic Child Study Team
Annual
Review
All services deemed necessary by the Basic Child Study Team
Speech
Correction Up to one (1) 40 minute period per week* Supplemental
Instruction
Up to one (1) 40 minute period per week*
* Subject to amendment by the parties should State
allocation make this service level impractical.
5. The fees for
services provided by BCSSSD shall be set forth in Schedule A attached hereto
and made part of this Agreement.
6. The Billing
and Payment Procedures are as follows:
a. The LEA agrees to monthly payment of
10% of the fee by the 15th of the month, September 2002 through June 2003, of
the amount which is equal to the full funding that is allocated by the State
Department of Education, under the provisions of Chapters 192 and 193. BCSSSD
will submit a claimant certification in the amount of the total annual funding
on or about August 15 for payments to the BCSSSD. The claimant's certification
shall be processed as an annual purchase order and payable in ten (10)
installments. In the event a funding allocation is changed at any time during
the year, the LEA shall forward the funding amount until such time as the
BCSSSD forwards an updated billing statement. The LEA also agrees to accept any
changes in billing and collection procedures that are provided in any revisions
of statutes, regulations or Department of Education procedures. The maximum
amount permitted to be charged shall be set in accordance with appropriate
State Guidelines.
b. The forwarding of the allocated funds
to BCSSSD by the LEA is of utmost importance in order for the BCSSSD to meet
its obligations in a timely manner. In the event the LEA fails to forward the
necessary funds within 30 days of billing, BCSSSD shall have the right to
discontinue services without further notice.
c. An interim report of services will be
forwarded to the LEA during the month of February for the period of
September-January. In addition, the final project completion report(s) will be
completed by the LEA and verified by the BCSSSD.
7. BCSSSD
teachers will begin the week of September 4, 2002.
8. Trailers and
mobile classrooms used for instruction will be approved by the appropriate
agencies and offices in accordance with applicable statute and code, and
operated in accordance with State Law, rules and regulations governing such
units.
9. The LEA
agrees to allow BCSSSD to act as its agent in the distribution, collection,
processing and preparation of all forms, including the 407 series, promulgated
and required by the State Department of Education for the mandated auxiliary
and remedial services. All forms required to implement services under Chapter
192 and 193 will be sent directly to BCSSSD by the non-public schools. The
parties recognize that the reporting and form completion requirements may be
changed from time to time. The parties agree to cooperate in completing all
documents which may be required by appropriate statutes and regulations.
10. Student and
service verification will be provided to the LEA by the use of student
printouts and original 407-1 forms or other appropriate forms. Students
printouts will also be issued to the Administrators of non-public schools. The
printouts will indicate the names of students by district, school and services
provided.
11. All 407-1
forms will be submitted to the 192-3 Office of BCSSSD by the school
administrator of the non-public school. The 192-3 Office will check the form
for proper information and send a copy to the Superintendent of the LEA in
which the non-public school is located. The 192-3 Office will forward one copy
of the Speech and Supplemental Instruction form to the child's resident
district. In June, the bottom portion of the form will be completed by the
192-3 Office and forwarded to the LEA. An additional copy of the Home
Instruction and Supplemental Instruction form will be sent to the LEA so they
may forward same with their Project Completion Report.
12. During the
period of this Agreement, all teachers will be appropriately observed and evaluated
by BCSSSD supervisory staff. Administrators of the LEA and non-public schools
are encouraged to accompany BCSSSD personnel on their visits to non-public
schools.
13. In addition
to ongoing communications, which will be mailed to the Administrators of the
LEA and the non-public schools, BCSSSD will conduct regular scheduled public
and non-public advisory meetings as a means to communicate with school
administrators, to update the program, and to receive input regarding program
needs and problem solving.
14. Terms of this
Agreement shall be in effect from July 1, 2002 through June 30, 2003.
15. This
Agreement may be terminated by either party upon 60 days written notice to the
other party.
16. This
Agreement represents the entire Agreement between the parties and is not
subject to amendment or modification unless said amendment or modification is
in writing and signed by both the LEA and BCSSSD.
17. Any notices
required by this Agreement, or the amendment or modification thereof, shall be
in writing and delivered to the other party via regular and certified mail,
return receipt requested. The date of deposit of any notice in a United States
Post Office or Post Office Box with all postage prepaid shall be deemed the
date of delivery thereof.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G5. RESOLUTION BY__Mrs. Eaton__SECONDED
BY___Mr. Zornow___
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board authorizes increasing the
bid threshold and appointing a Qualified Purchasing Agent, pursuant to N.J.S.A. 18A:18A-3a and N.J.A.C. 5:34-5 et
seq as per the following:
WHEREAS, the
recent changes to the Public School Contracts Law gave boards of education the
ability to increase their bid threshold up to $25,000.00; and
WHEREAS, N.J.S.A.
18A: 18A-3a, permits an increase in the bid threshold if a Qualified Purchasing
Agent is appointed as well as granted the authorization to negotiate and award
such contracts below the bid threshold; and
WHEREAS, N.J.A.C.
5:34-5 et seq. establishes the criteria for qualifying as a Qualified
Purchasing Agent; and
WHEREAS, Michael
Rinderknecht possesses the designation of Qualified Purchasing Agent as issued
by the Director of the Division of Local Government Services in accordance with
N.J.A.C. 5:34-5 et seq.; and
WHEREAS, River
Vale Board of Education desires to increase the bid threshold as provided in
N.J.S.A. 18A: 18A-3; now, therefore, be it
RESOLVED, that the
governing body of the River Vale Board of Education in the County of Bergen, in
the State of New Jersey hereby increases its bid threshold to $25,000.00; and
be it further
RESOLVED, that
the governing body hereby appoints Michael Rinderknecht as the Qualified
Purchasing Agent to exercise the duties of a purchasing agent pursuant to
N.J.S.A. 18A:18A-
2b, with specific relevance to the authority,
responsibility, and accountability of the purchasing activity of the River Vale
Board of Education; and be it further
RESOLVED, that in
accordance with N.J.A.C. 5:34-5.2 the Board of Education Secretary is hereby
authorized and directed to forward a certified copy of this resolution and a
copy of Michael Rinderknecht's certification to the Director of the Division of
Local Government Services.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G6. RESOLUTION BY__Mrs. Eaton___SECONDED
BY__Mr. Zornow_____
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board approves the following Special Education Out-of-District Placements for the following students from July 1, 2002-June 30, 2003:
Student Placement Tuition/10Months Tuition/Extended
Year
1 The Banyan School $26,507.00 (10 months)
2 BCSS-Bleshman-Paramus $39,601.00
(10 months) $2,900.00-July
3 BCSS-Hillcrest-Paramus $33,297.00 (10 months) $2,900.00-July
4 Learning Center Rutherford $34,331.00
(10 months) $5,722.00-July
5 Memorial School Montvale $ 8,920.00 (10 months)
6 Valley Program-Harrington Park $40,508.00 (10 months) $4,051.00-July
7 Valley Program-Montvale $40,508.00
(10 months) $4,051.00-July
8 Region II Summer School $330.00
- July
9 ----------------------- Removed
prior to the vote ---------
10 Region II Summer School $330.00
- July
11 Region II Summer School $330.00
- July
12 Region II Summer School $330.00
- July
13
Region II Summer School $330.00
- July
14 Region II Summer School $330.00
- July
15 Region II Summer School $330.00
- July
16 Godwin School $2,900.00
- July
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G7. RESOLUTION BY Mrs. Eaton__ SECONDED BY _Mr.
Zornow_____
BE IT RESOLVED BY THE RIVER VALE
BOARD OF EDUCATION that the
Board authorizes the hiring of new
employees by Dr. Frank Alvarez, Superintendent of
Schools, during the months of July and August 2002, and, furthermore, authorizes the Business Administrator/Board Secretary to issue employment contracts for the same. Retroactive approval to be taken at the Work/Regular Session Meetings scheduled for either August 27, 2002 or September 24, 2002.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G8. RESOLUTION BY__Mrs. Eaton____SECONDED
BY__Mr. Zornow_____
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board accepts the FY 2002 the Improving America’s Schools Act (IASA) Consolidated Grant #IASA 443002 as follows:
Title II $ 3,389.00
Title IV $ 4,587.00
Title VI $ 5,274.00
Class Size Reduction $
15,190.00
And furthermore, authorizes the Business Administrator/Board Secretary to execute the Grant Acceptance Certificate (GAC) and forward it to the New Jersey Department of Education, Office of Grants Management.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
G9. RESOLUTION BY__Mrs. Eaton____SECONDED
BY__Mr. Zornow______
BE IT
RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board
expresses its appreciation for the public service provided by NJSBA Senior Field
Service Representative, Janet Lobsenz as per the following:
WHEREAS, Janet Lobsenz is retiring as Senior Field Service
Representative of NJSBA serving Bergen County; and
WHEREAS, Janet Lobsenz has, for the past eighteen years,
provided outstanding direct service to the board members and administrators in
Bergen County; and
WHEREAS, Janet Lobsenz’s knowledge of school governance will be
missed by the school districts in Bergen County;
now
THEREFORE, BE IT
RESOLVED, That
the River Vale Board of Education expresses its sincere appreciation and thanks
to Janet Lobsenz for her excellent service and countless hours of assistance,
and wishes her a long and fulfilling retirement.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
BUSINESS RESOLUTIONS
B1. RESOLUTION BY___Mrs. Eaton__SECONDED
BY___Mr. Ellis________
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board acknowledges receipt of the Financial Reports of the School Business Administrator and the Treasurer of School Monies for the month ending May 2002 be approved as attached concurring in the following balances:
Fund 10 - $ 2,223,329.73
Fund 20 - $ (165,486.39)
Fund 30 - $11,476,031.17
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B2. RESOLUTION BY__Mrs. Eaton____SECONDED
BY__Mr. Ellis_______
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that
the Board approves the bills list dated May 31, 2002 as follows:
Fund 10 – General Fund - $1,301,907.53
Fund 10 – Voided Checks - $ 0.00
Fund 20 – Special Revenue - $ 8,773.54
Fund 30 – Capital Projects - $ 22,293.31
Unemployment Trust Acct. - $ 0.00
Fund 40 – Debt
Service - $__ 0.00
Total $1,332,974.38
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B3. RESOLUTION BY___Mrs. Eaton____SECONDED
BY__Mr. Ellis_______
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board acknowledges receipt of the purchase order list for month ending May 2002 in the amount of $16,890,180.75.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B4. RESOLUTION BY___Mrs. Eaton__SECONDED
BY___Mr. Ellis________
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board retroactively approves the list of transfer of funds for month ending May 2002 in the amount of $188,180.94 as per Attachment B4.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B5. RESOLUTION BY__Mrs. Eaton___SECONDED
BY__Mr. Ellis_________
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board approves the milk bills for the month of May 2002 in the amount of
$1,989.94.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B6. RESOLUTION BY__Mrs. Eaton___SECONDED
BY___Mr. Ellis________
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board authorizes the Business Administrator/Board Secretary to complete the following, relative to closing out fiscal year ending June 30, 2002:
- Necessary transfer of funds
-
June 2002 bill list, June supplemental bill list and
purchase order list
-
Supplemental June Payroll(s) as necessary
Furthermore, the board shall retroactively approve the above referenced items at either the August 27, 2002 or September 24, 2002 Regular Session Meeting.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B7. RESOLUTION BY___Mrs. Eaton __SECONDED
BY__Mr. Ellis________
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the
Board authorizes the Business Administrator/Board Secretary to transfer funds as necessary in conjunction with the preparation of both the July and August 2002 Board Secretary's financial reports which the Board shall retroactively approve necessary transfer of funds at either the August 27, 2002 or the September 24, 2002 Regular Session Meeting.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B8. RESOLUTION BY___Mrs. Eaton___SECONDED
BY__Mr. Ellis________
BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board authorizes Michael Rinderknecht, Business Administrator/Board Secretary to approve referendum related change orders in accord with the following terms and conditions:
1)
Per incident
change order amount not to exceed $20,000.00.
2)
Michael
Rinderknecht will notify the Board President and Project Committee Chairperson on a per incident basis of all
approved change orders requiring retroactive
Board approval.
3)
All referendum
change orders authorized/executed by Michael Rinderknecht in accord with the above terms and conditions
shall be approved by the Board at the
Board’s subsequent Regular Session Meeting.
VOTE: Mr. Ellis Aye
Mr.
Fuchs Aye
Mrs.
Venino Aye
Mrs.
Waldes Aye
Mr.
Zornow Aye
Mrs.
Eaton Aye
Mr.
Ammerman Absent
B9. RESOLUTION BY__Mrs. Eaton__SECONDED
BY__Mr. Ellis ________
BE IT RESOLVED BY THE RIVER VALE BOARD OF